Organize your brain with Workflowy

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Workflowy is quite possibly the best list-organizing tool ever made. The interface is svelte and super speedy, mostly due to its lack of complex design, trendy thingamajigs and unnecessary options.

Workflowy is like a blank sheet of paper that’s meant to house your entire brain. I’ve written about task managers and note takers numerous times and talked about them in my podcast even more. I’ve also tried nearly everything that’s come out and spent hundreds, if not thousands, of dollars and hours attempting to find the sweet-spot between organizing thoughts and actually getting more productive.

I’ve been a huge fan of GTD (Getting Things Done) with apps like Things, OmniFocus, The Hit List, Evernote, and my current favorite Taskpaper.

While they all have some captivating and unique bells and whistles, they eventually lose out to good, old-fashioned lists on paper or index cards. Up until a few days ago, I would’ve recommended Taskpaper as my personal favorite. Then a Nonstop Honolulu reader, @theRemix, commented on my post about “Five geeky ways to be more productive,” suggesting @WorkFlowy, and off I went eagerly to take a look.

Much to my amazement, I found a tool that was so much like my beloved Taskpaper, yet more like straight up pad and pen. Workflowy has the unique ability to have a insanely large list, as if you were working with one large sheet of paper, and the search and tagging capabilities make finding things super fast.

Workflowy allows sharing, collaborating and exporting your list as plain text or formatted text. The best feature is it’s free and totally platform agnostic because it’s a web app.

So the next time you’re in need of a new tool to gain control over your list, tasks or brain dumps, consider Workflowy and let me know what you think.

Please feel free to share any of your favorite apps or tech thingamajigs in the comments, you may teach us something for a change like @theRemix.

7 comments
ColemanFoley
ColemanFoley

I'm a longtime Workflowy user and I just want to say this is one of the best write-ups I've seen on it.

tysonoshiro
tysonoshiro

Thanks doc! Was looking for a good notes organizer...this looks promising.

Jerome Koehler
Jerome Koehler

Wow, Workflowy "flows" very well. I have been using Omnifocus and I have a tough time letting go of that application. Workflowy is pushing me in that direction though since it works on all devices versus being tied down to iOS and OSX.

docrock
docrock

@tysonoshiro I've been using the hell out of this lately and I can stop loving it. Glad you found it useful.

docrock
docrock

@Jerome Koehler for me the key is the speed of seeing you data on all your devices. No syncing needed. And Workflowy has the learning curve of a laser lever. Simple as pie. OF is a killer application but most techies don't even know how to use it well let alone normal people. The last best feature is it will save you 3 cases of beer over OmniFocus,

Jerome Koehler
Jerome Koehler

@docrock I had one more thing to mention: It looks like they are working for applications that will allow offline access. This is awesome for those times when you cannot access some sort of data connection!

Jerome Koehler
Jerome Koehler

@docrock Very true. The learning curve for Omnifocus can be compared to climbing up Mount Everest. Even the tutorials once you start working with workflowy assist with getting a new user started without any pain.